How to Know if You Have Etered Your Full Ssn in the Wrong Website

3.0 Completing Department ane of Form I-nine

Have the employee complete Section i at the time of rent (past the showtime day the employee starts piece of work for pay) by entering the correct data, and signing and dating the form. If the employee enters the information past mitt, ensure the employee prints clearly.

A preparer and/or translator may aid the employee complete Department 1. Y'all are responsible for reviewing the information and ensuring employees (and their preparer/translators, if applicative) fully and properly completed Section 1.

Figure ane: Completing Section 1: Employee Data and Attestation

Employees must enter their full legal name and other last names that they have used in the past or present (such equally a maiden name) if whatsoever.

• Employees with ii concluding names (family names) must include both in the Final Proper name field. If your employee's name includes a hyphen or apostrophe, include information technology. Examples of correctly entered last names include De La Cruz, O'Neill, Garcia Lopez, and Smith-Johnson.
• Employees with only 1 proper name should enter it in the Last Name field and enter "Unknown" in the First Name field. Employees cannot enter "Unknown" in both the Last Name and the Beginning Name fields.
• Employees with two first names (given names) should include both in the First Name field. If your employee's name includes a hyphen or apostrophe, include it. Examples of correctly entered first names include Mary Jo, John-Paul, Tae Young, and D'Shaun.
• Employees must enter their heart initial in the Eye Initial field. Enter "N/A" if the employee does not have a middle initial.
• Employees must enter their maiden name or any other legal terminal name they may take used in the Other Last Names Used field. Enter "Due north/A" if the employee has non used other last names.

Employees should enter their home address, flat number, city or town, land and ZIP code. Employees who have no flat number should enter "Due north/A" in that field. Employees who do not have a street accost should enter a description of the location of their residence, such as "2 miles south of I-81, near the water tower."

Employees should enter their date of birth as a two-digit calendar month, ii-digit solar day, and iv-digit year (mm/dd/yyyy) in this field. For case, Jan. 8, 1980, should exist entered as 01/08/1980.

Employees may voluntarily provide their Social Security number, or leave this field blank. However, if you are enrolled in Eastward-Verify, your employees must provide their Social Security number.

Employees who take not yet received their Social Security number and who can satisfy Form I-9 requirements may piece of work while pending their Social Security number. Have them enter their Social Security number in Section i as soon as they receive information technology.

Yous cannot ask employees to provide a specific certificate with their Social Security number on it. To exercise and then may constitute unlawful bigotry. For more than information on East-Verify, see Department 1.2, E-Verify: The Web-Based Verification Companion to Form I-ix. For more information on unlawful discrimination, meet Department 10.0, Unlawful Bigotry and Penalties for Prohibited Practices.

Employees are not required to provide an email address or telephone number in Section 1. If they provide an email address, ensure it is in the proper name@site.domain format. If they practice not wish to enter an e-mail service address or telephone number, they should enter "N/A" in these fields.

Employees must read the alarm about penalties under federal law and attest to their citizenship or immigration condition by checking one of the following boxes on the form:

1. A citizen of the United States.
2. A noncitizen national of the United States: An individual born in American Samoa, sure former citizens of the quondam Trust Territory of the Pacific Islands, and certain children of noncitizen nationals born away.
3. A lawful permanent resident: This specific immigration status describes an individual who is not a U.Due south. citizen and who resides in the United states under legally recognized and lawfully recorded permanent residence equally an immigrant. This term includes provisional residents. Asylees and refugees should not select this condition, merely should instead select "An alien authorized to work." Employees who select this box should enter their vii- to nine-digit Alien Registration Number (A-Number) or USCIS Number in the space provided. The USCIS Number is the same as the A-Number without the "A" prefix.
4. An conflicting authorized to work: An individual who is not a denizen or national of the The states, or a lawful permanent resident, but is authorized to work in the United States. For example, asylees, refugees, and sure citizens of the Federated States of Micronesia, the Commonwealth of the Marshall Islands, or Palau should select this status.

Employees must sign and date the grade, inbound the date in Section 1 as a 2-digit month, two-digit day, and four-digit year (mm/dd/yyyy).

If the employee used a preparer and/or translator to complete the form, the preparer and/or translator must certify that such person helped the employee by completing the Preparer and/or Translator Certification block. If the employee did not employ a preparer and/or translator, have the employee cheque the box marked "I did not utilize a preparer or translator." If the employee used ane or multiple preparers or translators and is completing the paper Form I-9, print the Class I-9 Supplement (PDF), Department 1, Preparer and/or Translator Certification. If the employee used one or multiple preparers and/or translators and is completing Course I-9 using a computer, bank check the second box marked "A preparer(s) and/or translator(s) assisted the employee in completing Section 1" and select the number of preparers or translators the employee used in the drop down box next to "How Many?"

You must ensure that all parts of Form I-nine are properly completed; otherwise, you may exist subject area to penalties under federal law. The employee must complete Section ane no later than the employee'due south first day of employment. Y'all may non inquire an individual who has not accepted a job offering to consummate Section 1. Before completing Section two, you should review Department 1 to ensure the employee completed it properly. Review any possible errors with the employee. Take the employee right any confirmed errors, add the employee'south initials, and the date the employee made the correction.

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Terminal Reviewed/Updated: 04/27/2020

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Source: https://www.uscis.gov/i-9-central/form-i-9-resources/handbook-for-employers-m-274/30-completing-section-1-of-form-i-9

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